Campaign Finance Reports Electronic Filing System
Frequently Asked Questions
Q: Why do I need to file electronically with the Office of the City Secretary?
A: Please refer to Article VI, Chapter 18 of the Code of Ordinances, or go to http://www.houstontx.gov/council/ord-electronic.html.
Q: How do I file electronically with the Office of the City Secretary?
A: Please go to http://www.houstontx.gov/campaignfinance/ to view information and links relating to this matter.
Q: How do I obtain a copy of the affidavit to claim an exemption from filing electronically?
A: Obtain a copy of the Affidavit for Candidate or Officeholder: Electronic Filing Exemption, or Affidavit for Committee: Electronic Filing Exemption, from the Office of the City Secretary, or go to http://www.houstontx.gov/campaignfinance/ to download and save it to your computer. Hand-deliver the affidavit along with your campaign finance report to the Office of the City Secretary.
Q: How do I obtain a username and password?
A: Please go to http://www.houstontx.gov/campaignfinance/ to download the Password Request Form (Form PASS), and save it to your computer. You must obtain a user name and password prior to filing campaign finance reports electronically. If you are the Campaign Treasurer for more than one Specific-Purpose Committee, complete a separate Password Request Form for each SPAC. When completed, mail or hand-deliver the Password Request Form to the Office of the City Secretary. (See instructions included with form.)
Q: How do I file a correction to a campaign finance report?
A: If you need to correct a report, download the Correction Affidavit (Form COR-C/OH or Form COR-PAC). A Correction Affidavit must accompany all subsequent filings to the original filing for a filing period. If you need to attach any part of the Data Collection Tool in conjunction with the Correction Affidavit, start with a clean copy of the Data Collection Tool, complete only those forms or schedules necessary, and mark the “Not Applicable” box at the top of those forms or schedules that you do not wish to include with the Correction Affidavit.
Q. What are the upgrades made to Data Collection Tool – Version 2.0?
A. As of June 11, 2008, the City has incorporated better data validation into Version 2.0 of the Data Collection Tool. It includes forced Date and Amount validations and auto-sum of amounts on each schedule. Last year’s tool will still work, but the new tool should reduce the chance of data entry errors. The original date constrained for filing records after 1/1/2007 has been lifted on 7/14/2008.
Q. What are upgrades made to Online Campaign Finance Reporting – Refresh?
A. Starting July 1, 2008, the City has included advanced search and reporting capabilities to OCFR system.
a) Advanced Search for Campaign Finance Report allows narrowing the search criteria; retrieving records in Excel/Web format and viewing the most current filing for duplicate records.
b) Reports generate filing Date/Time summary report.