General Services Department
Finance and Energy Administrative Services Division
Cynthia Rushing, CPA, MBA
Chief Financial Officer / Deputy Assistant Director
FINANCE AND ENERGY ADMINISTRATIVE SERVICES
The division is responsible for developing the departmental budget and administering all accounting activities including, accounts payable and receivable, CIP payables, service contracts, one-time and contract procurement transactions and budgetary approval for the department. The team is also responsible in ensuring process documentation exist and assessing the need for and update policies and procedures. The division includes a Budget Reporting / Accounts Payable Section and an Energy Section.
Budget Reporting/ Accounts Payable Section Summary:
Roderick Williform, Budget/ Payables Manager
The Budget Reporting/ Accounts Payable section is primary responsible for processing cash disbursements to contractors and suppliers for goods and services rendered. This Section ensures payments are to be in compliance with the Texas Prompt Payments Act (payment within 30 days), and all contract terms and conditions. The division is also ensures that all departmental funds are appropriately allocated and expended, which includes accurate monthly financial reporting.
The Energy Section tracks and reports energy usage/ costs for citywide operating departments, as well as, provide on-site monitoring in order to optimize the City’s energy usage.
The Central Service Revolving Fund in GSD contains the budgetary account for citywide costs for electricity, natural gas and related services. GSD’s entries of the citywide energy costs are provided by the Finance Department, who is responsible for managing the City’s energy contracts. The Finance Department is also responsible for forecasting and financial reporting.