Welcome to the Financial & Accounting Management Division (HRFAM) of the Human Resources Department. HRFAM supports all other divisions within the Human Resources Department with buying, managing, and planning for expenditures of the funds necessary to carry out strategic decisions. The division handles the recording and reporting of all HR’s financial transactions as well as ensuring that proper internal controls are in place. It also collaborates with managers in preparing budgets and forecasts to analyze and monitor financial performance . HRFAM consists of four sections: General Accounting Services, Financial Reporting & Analysis, Contract Compliance, and Contingent Workforce Services.
HRFAM is committed to delivering service that is proactive and innovating to better serve our customers. We operate with excellence by focusing on reducing costs, improving efficiency and accuracy, sharing best practices and providing reliable delivery to ensure the Human Resources Department is financially sound.
Meet the HRFAM team.
Mission
To provide management, financial integrity and to safeguard the assets of the Human Resources department by developing, implementing and monitoring policies and systems that exceed stakeholders expectations.
Vision
To be recognized as a value added financial resource and strategic business partner to HR and other city departments.
Transparency
We readily and openly provide information. We proactively communicate our work status, priorities, and deadlines. We make clear the rationale for our recommendations and convey changes immediately and consistently.
Professionalism
We are courteous, conscientious, and respectful in relations to others. We take pride in our work and value the high level of knowledge, dedication, and commitment our team members bring.
Empowerment
We embrace the power of our team members by providing development opportunities.
Valuing People
We believe that our success depends on people. We develop and maintain high quality, mutually beneficial relationships with our customer, our professional colleagues and vendors.
Problem Avoidance
We strive to find practical and effective solutions to achieving desired goals. We are a solution driven team that provides the necessary information to aid in making informed, innovative, and strategic decisions.
HRFAM Sections
Financial Reporting & Analysis
This section performs the following duties: Budgeting, Forecasting, Statement Preparation & Financial Review, Financial & Statistical Compilation, and General Ledger (G/L) Entries. In addition, this section identifies and implements Systems and Reporting Improvements, Fiscal Processing Tests and Internal Controls, Internal & External Audit Coordination, and Interdepartmental Financial Review (financial status, concerns, emerging initiatives).
General Accounting Services (GAS)
GAS performs the following duties: Bank Wire Funding, Professional Development Registration, Petty Cash Administration, P-Card Coordination, Fixed Assets/Surplus Management, and Equipment Maintenance.
Contract Compliance
This section manages the formal procurement process from start to finish which includes:
- Reviewing, tracking, and updating contracts, including making amendments when needed.
- Ensuring compliance with MWBE (Minority/Women-owned Business Enterprise) goals.
- Overseeing Pay or Play program and ensuring vendor compliance with Ordinance 1-7, including:
- Monitoring contractual adherence
- Conducting compliance reviews
- Monitoring contract timelines and end dates (Period of Performance).
- Helping draft and review Scopes of Work (SOW) for accuracy and clarity.
- Reviewing claims and subrogation issues related to contracts or insurance.
- Serving as a point of contact for:
- Office of Business Opportunity (OBO)
- Legal department
- Strategic Procurement Division (SPD)
- Legislative staff or representatives
- Reconciling contract details with financial and performance records.
Contingent Workforce Services (CWS)
CWS provides strategic staffing solutions used to support pilot programs, grant-funded initiatives, emergency responses, citywide events, and other specialized or time-sensitive needs. This program provides flexible access to a broad range of workforce classifications, including professional and technical roles such as: information technology, administrative support, and service & maintenance positions.
Contact HRFAM
Main Phone
(832) 393-6100
